Goods Payment instruction to seller by PFMS Agencies on GeM
Hemlata Khandenwal / 2020-03-09 03:21:46

As we all know that Government E-MarketPlace is an online shopping and selling website. On which anything can be sold or bought. And on this website, we are going to know well-nigh whom payment is received, in this article; we are posting some instructions which have been told by PFMS for taking payments.

1- The purchaser of the Central Government i.e. the concerned program semester or legalistic unit in a ministry/department will place the contract online without obtaining prior clearance of the competent validity for the purchase of a particular good or service. Inter-alia, the contract form will include the pursuit fields which include the fields required for payment-related processes:

  • Administrative clearance of the competent validity indicating the designation of the competent authority,
  • Approval of the competent financial validity indicating the designation of the officer;
  • Is IFD consent required? (Yes no)
  • If yes, IFD diary number and date
  • Head of the worth and upkeep of the year, Major/Minor/Subhead/Detailed throne/Object throne as detailed demands for grants.
  • Budget Availability by Stage (Yes / No)
  • Amount (Contract Value) Rs. (Budget stopped)
  • If the expenditure is single-minded for increasingly than one year, then year-wise details_ (portal should generate a liability register for filing multi-year payment commitments, for which the format is prescribed in Rule 53 of GFR)

2- Once these are captured as per rules, the consumer is in a very position to place the contract online. The GeM portal will generate a sent order and contract which will be digitally/e-signed by the buyer. These documents, digitally/e-signed by the purchaser, will be made available online to the concerned DDO and PAO or the Paying Validity as contract and vendor/service provider. The DDO and PAO / Payment Validity have to enter into an online try-on to ensure that the snout is generated at the level of payment in vibrations with the provisions of the contract.

3- Order clearance details can be to PFMS by the GeM web-site.

4- Once orders acceptance and contracts for products are awarded, the well-constructed quantity needed from the involved upkeep throne is obstructed within the PFMS. Within the specimen of services, the quantity must be obstructed for the payment trundling outlined within the contract. Before emotional payment for any cycle, the maxima payment trundling needed for subsequent payment trundling should be obstructed therefore on make sure the convenience of funds for subsequent payment cycle. 
The obstructed funds are going to be rigorously earned by the PFMS for the year and cannot be withdrawn for the other purpose that the quantity is blocked. And GeM seller registration necessities for this on GeM.

5- Similarly, in the event of complete/partial receipt of the contract, the information will be made available on the GEM portal to the vendor/service provider, DDO, and PAO. In that event, the previously obstructed value will be released to the extent of the canceled amount.

6- Program Semester/Legalistic Unit in Semester Ministries/Departments will periodically review the obstructed upkeep to ensure that the funds are used within the same financial year."

7- Stores Provisional Receipt acceptance on GeM: The seller will enter the Dispatch details, which produce electronic invoices, digital/e-sign on the GeM portal, and submit online to the buyer. For brief Knowledge click on the link 

8- Without the generation of CRAG, the purchaser will create a 'payment advice' on the GeM portal, which will be punishable for violation of service level try-on (as applicable) / any contractual deduction such as elapsed supply/milestone achievement/service delivery, etc. Will indicate Without factoring in the contractual deduction (s), the GEM portal will be used to summate the net value payable for the achievement/service wordage of the tried quantity/milestone and to generate a requirement for digital / e-signed payment by the purchaser. This requirement for payment will be made available to the DDO on the GDM portal and the expected data will be pushed online to the PFMS. The DDOs will log in to the PFMS and generate bills versus the said claims and forward the same to the PAO / Paying Validity for payment, which will be deducted without applying any deduction including TDS

9- For purchases made on GeM, it is mandatory to pay without any delay. In any case, it should not take increasingly than the prescribed time limit. Timelines without Consignee Receipt and Document of Visa (CRAG) and digitally/e-signed by consignment, two (2) working days for the buyer, one (1) working day for respective DDO and two (2) Will work. In specimen of withdrawal of Bills by PAO / Paying Authority, discrepancies should be addressed by the concerned Purchaser/DDO within one business day and thereafter submission of the snout to PAO should moreover not take increasingly than one (1) working day for the trigger.
 The payment to the vendor/service provider will require the need to resolve any matter to the next higher level in each organ (purchaser, DDO, and PAO) where the specimen must be resolved within 24 hours. In the whole process, the payment time should not exceed ten days including holidays.

10- After online Pre-check of all related documents, the PAO/Paying Validity will debit the Government account, which will issue the related payment through PFMS/credited to the well worth of the vendor/service provider. Payment will be made by the wall to the vendor/service provider worth 24 hours (excluding public holidays).

An SMS alert will be sent to the seller/service provider and purchaser plane without payment by PAO and without confirmation of payment by bank. Along with the confirmation of the payment, details of the confirmation of the payment will moreover be shared by the PFM on the GeM portal. The PAO / Payment Validity and DDO will follow the provisions of the General Financial Rules for upkeep implementation.

11- If in the specimen of withdrawal of snout by PAO/Payment Authority, it should be washed-up online with all the queries/discrepancies/reasons for the rejection indicated at once with the clearance of a competent authority. DDO / buyer for the needy, improvements on their end.

12- DDO will moreover be responsible for issuing a TDS document (amended from time to time of Income Tax Act, 1961) to the seller without issuing payment to the seller/supplier. The DDO will moreover be responsible for deducting TDS on GST and depositing it with the government as per GST provisions. As per GST rules and the person who’s TDS has been deducted, issue Form GSTR 7A to him.

13- The GeM System/Portal will moreover have on-line provisions to generate a supplementary invoice (s) for claims/refund of statutory changes, over duties and taxes, if any. A provision should be available on-line for all types of refunds/claims through PFMS.

14- As per the provisions of the Information Technology Act, 2000, digital/e-signed online documents generated on GeM will be treated equally with ink-signed documents for payment to the vendor/service provider, as amended from time to time. And no ink signed paper/documents will be demanded/insisted upon.

15- The multi-year liabilities mentioned in Para 7 (i) (h) will be reviewed regularly by the Program Semester/Legalistic Unit in consultation with the Financial Advisor. Consolidated information on total single-minded liabilities year-wise will be presented by the Financial Semester to the Upkeep Division, Department of Economic Affairs and Ministry of Finance to suitably reflect in the upkeep estimates for the relevant financial year and in the Medium Term Expenditure Framework (MTEF).

16- For all contracts placed through GeM, payment through PFMS to all vendors/service providers should be released online only versus electronic bills generated by GeM. No offline payment should be made in such cases to avoid double payment. Only in exceptional cases such as the unavailability of the GeM platform or prolonged shutdown of Internet services at the buyer's location or large terms of equal force, such off-line payments may be subject to the condition that the problem Immediately upon resolution, entries will be made on-line on the GeM portal to reduce the possibility of required double payments.

Note: For this, all process GeM Registration requires for sellers or Buyers.

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